Coal Mining 
System

Coal Mining System for West Bengal: Online e-Coal Distribution Platform

Client: State Government and MSME Stakeholders

Industry: Mining and Resource Management

Challenge

Traditional coal distribution processes were burdened with manual documentation, communication inefficiencies, lack of traceability, and challenges in compliance and accountability. Offline systems often led to delays, errors, and an inability to fairly and transparently distribute coal among registered MSME consumers.

Solution   

Shaurya Technosoft developed a robust e-Coal Distribution System to digitize the coal trading and distribution process, ensuring fairness, transparency, and accountability. The system incorporates web and mobile applications for seamless coal allocation, registration, payment, and monitoring processes.

Impact   

• Streamlined coal distribution and allocation with equitable access for all registered MSMEs and aggregators.
• Enhanced transparency and accountability through real-time monitoring and detailed records of transactions and coal movement.
• Improved compliance with regulatory requirements, reducing manual errors and delays.

Key Features

• Web and Mobile Application: User-friendly platform for MSMEs to book coal, make payments, and track allocations in real time.
• Online Registration and Approval: Secured process for stakeholder registration, document verification, and validation for coal allocation.
• Coal e-Distribution Events: Users can raise events for coal allocation, ensuring equitable distribution among registered stakeholders.
• Online Payment Gateway: Virtual payment accounts for processing payments during e-distribution, providing a seamless and secure experience.
• Account Management: Comprehensive ledgers and financial records for refunds, forfeitures, and transaction history.
• Sales and Delivery Order Management: Records for invoices from ECL/CIL to state agencies and further to MSMEs.
• Loading Slips and e-TP Generation: Automated e-TP (Electronic Transit Pass) for registered vehicles after coal lifting from mines.
• Invoice and E-Way Bill Generation: Tax invoices and e-way bills for inward (ECL/CIL to state) and outward (state to MSMEs) transactions.
• Coal Receipt with Images: Captures and uploads images of vehicles during loading and unloading, along with detailed allocation data.
• Monitoring and Tracking: Automated reconciliation of coal lifting, payments, vehicle-wise coal deliveries, and compliance with state regulations.